Sylvan Child Care Handbook
WHAT IS EXPANDED LEARNING?
Expanded learning means before school, after school, summer, or intersession learning programs that focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences.
OUR MISSION
The mission of the SUSD afterschool program is to provide an inclusive and diverse environment that communicates and builds relationships with students and families and is focused on promoting growth in children’s academic, social and emotional health.
Registration Information
Minimum Requirements -
The child care requires a minimum attendance of three days per week, holidays excluded. The registration fee is an annual fee , July 1- June 30. Registration fees are billed at enrollment and renewed on July 1st every year.
Absences -
When there is an absence of five or more consecutive days, without notification to the child care, an attempt will be made to contact you by email or phone. If there is no response, you will be dropped from the child care program. Families will be billed as per the withdrawal policy ( see Program fees)
Program Fees / Billing
Tuition -
The Expanded Learning Opportunity Program is currently offered at no cost to SUSD students
All accounts are billed on the 8th of the current month. Statements are emailed on 12th of the month. Fees are due by the end of the current month.
Late Pick-up Fees -
Any pick-up after 6:00pm will incur a late pickup fee of $10 for the first five minutes. Every subsequent minute is $1 per minute.
These fees are per child.
Any pick-up after 6:00pm will incur a late pickup fee of $10 for the first five minutes. Every subsequent minute is $1 per minute.
These fees are per child.
Late Payment Fees -
A $35.00 charge will be added to any account not paid in full by the end of the month.
A $35.00 charge will be added to any account not paid in full by the end of the month.
Contract Options -
Parents may contract to the days of the week care is needed ( three day minimum requirement)
Variable Schedule -
This option is available for families whose child care needs change on a weekly basis. The policy is as follows:
- The family must attend for (3) days per week for a 5 day school week. (2) days for a 4 day school week, (1) day for a 3 day school week.
- Schedules must be emailed or called in to the child care office every Monday
- Failure to comply may result in your student being terminated from the program
- Parents will be asked to sign the variable contract the first week of care.
The Child Care program does not provide drop in care.
Termination of Accounts
- Past due accounts will receive a payment reminder letter with a payment due by date
- Delinquent accounts are subject to termination
- Terminated accounts that are brought current and reinstated will be charged a reinstated fee of $25
- Terminated accounts with balances will be turned over to a collection agency
Payment Options
Smart Care app -
Once you have received an invitation by email to download our billing app, you can view balances and make payments through this.
Check / Money Order -
All child care sites can accept checks or money orders. You can also mail your payment to:
SUSD Child Care
605 Sylvan ave.
Modesto, CA 95350
605 Sylvan ave.
Modesto, CA 95350
By phone -
You can call our child care office to make a payment over the phone by debit or credit card.
The Sylvan District Child Care program does not accept cash.
Arrivals/Departures/Security
- For your child’s safety, please call the child care site if your child is not attending on a scheduled day
- Children must be signed in and out upon arrival and departure at each site. This procedure is necessary for record keeping and emergency situations
- All individuals designated on the registration form to pick up your child ( including the parent) will be required to show a form of photo identification if the staff is unfamiliar with them
- Your child will not be allowed to leave with any person not listed on the form or without parent/guardian verification
Contact Information
Supervisor of Child Care
Sarah Calderon (209) 574-5306 ext. 1003
scalderon@sylvan.k12.ca.us
Child Care Coordinator
Susie Watson (209) 574-5306 ext 1103
rwatson@sylvan.k12.ca.us
Child Care Sites
All Before School Care is located at our Main Site
Main Site Location: 1037 Floyd Avenue (West side of Somerset Middle School)
- Freedom - (209) 652-0407
- Orchard - (209) 652-9428
- Crossroads - (209) 652-6180
- Stockard Coffee - (209) 652-9426
- Mary Ann Sanders - (209) 652-6294
- Main Site (Room 1) - (209) 534-1228
- Main Site (Room 3) - (209) 574-5306
Site cell phone voice mails are checked each workday.
Contract Options -
Parents may contract to the days of the week care is needed ( three day minimum requirement)
Variable Schedule -
This option is available for families whose child care needs change on a weekly basis. The policy is as follows:
- The family must attend for (3) days per week for a 5 day school week. (2) days for a 4 day school week, (1) day for a 3 day school week.
- Schedules must be emailed or called in to the child care office every Monday
- Failure to comply may result in your student being terminated from the program
- Parents will be asked to sign the variable contract the first week of care.
The Child Care program does not provide drop in care.
Break Care -
Break Care is on a sign up only basis. You will receive notification of all upcoming breaks and will have the option to register for this. Families are required to attend 5 days per week for break care.
Failure to comply will result in termination from break care and the program.Miscellaneous Information
- Vacation - Vacations from the program must be reported to the Program Office with a one week advance notice
- Illness - If your child does not attend school, they may not attend Child Care. If your child is ill, has a temperature of 100 degrees or higher, or is vomiting, they will be sent home.
- Communicable Disease - Please keep your child home if they are ill. Please notify staff if your child contracts a communicable disease so appropriate measures can be taken
- Medication - A Physician Request Form for Administration of Medication ( available by request) must be complete and signed by your child’s physician for staff to administer medication. Medication must be in a labeled prescription bottle.
- Allergies - Please inform the Child Care of any allergies prior to admittance to Child Care
- Lice - Children must be lice free to attend Child Care
- Movie Days - All Sites will only show G or PG movies. PG movies will be posted 24 hours in advance
- Discipline - All Child Care sites operate under the District’s policy for discipline. You can find this policy in your child’s school handbook.The Child Care has specific discipline procedures that are posted at each Child Care site.
- If your child has been suspended from school they may not attend the Child Care program.
- If your child is suspended from Child Care, they may still attend school.
- Behavioral Contract - If your child has continual behavioral issues that affect the daily operations of the program, discussion of a detailed behavioral plan will take place.
- Snack - Snack is provided to all students in afterschool care.
- Lunch - The Child Care does not provide lunch for any student. We also do not provide accommodations to heat or chill items.
Days of Service:
Each site is open Monday - Friday with the exception of school holidays and other days of closure. Each site will post all days of no service.
Non-Service Days ( subject to change):
Martin Luther King Day
Abraham Lincoln’s Birthday
George Washington’s Birthday
Good Friday
Memorial Day
Fourth of July
Labor Day
Columbus Day
District Inservice Days
Veterans Day
Thanksgiving Eve
Thanksgiving Day
Day after Thanksgiving
Winter Break (Open for one week only)