Sylvan Child Care Handbook

Main Site Location

1037 Floyd Avenue (West side of Somerset Middle School)

Days of Service 

Each site is open Monday -Friday with the exception of school holidays and other days of closure. Each site will  post all  days of no service. 

 Non-Service Days

Martin Luther King Day
Abraham Lincoln’s Birthday
George Washington’s Birthday
Good Friday
Memorial Day
Fourth of July
Labor Day
District Inservice Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Winter Break (Open for one week only)

Registration Information

Minimum Requirements- The child care requires a minimum attendance of three days per week, holidays excluded. The registration fee is an annual fee , July 1- June 30. Registration fees are billed at enrollment and renewed on July 1st every year.

Absences- When there is an absence of five or more consecutive days, without notification to the child care, an attempt will be made to contact you by email or phone. If there is no response, you will be dropped from the child care program. Families will be billed as per the withdrawal policy ( see Program fees)

 

Program Fees / Billing

Tuition-
Fees vary according to contracted schedule. There is an Annual Registration Fee of $75.00. (July 1 - June 30)

AM Care	6:30 am - 8:30 am	$4.00
PM Care	School Dismissal - 6:00 pm	$13.00
TK & K 1/2 Day AM	6:30 am - 11:00 am	$16.00
TK & K 1/2 Day PM	11:30 am - 6:00 pm	$16.00
TK & K Before & After School		$19.00

 

All accounts are billed on the 8th of the current month. Statements are emailed on 12th of the month. Fees are due by the end of the current month.

Late Payment Fees-
A $35.00 charge will be added to any account not paid in full by the end of the month.

Late Pick-up Fees-
Any pick-up after 6:00pm will incur a late pickup fee of $10 for the first five minutes. Every subsequent minute is $1 per minute.
These fees are per child.

Space Hold Fee (Monthly) - $20.00

Return Payment Fee - $35.00

Credits-

• Vacation days are credited if with a one week advance notice
• Illness credit is given is the child is excused from school for 3 or more consecutive days
• Credit will be given if you drop your child from our program with a 2 week advance notice

Payment Options

Smart Care app- Once you have received an invitation by email to download our billing app, you can view balances and make payments through this.

Check / Money Order- All child care sites can accept checks or money orders. You can also mail your payment to:

SUSD Child Care
605 Sylvan ave.
Modesto, CA 95350

By phone- You can call our child care office to make a payment over the phone by debit or credit card.

The child care does not accept cash.

Arrivals/Departures/Security

• For your child’s safety, please call the child care site if your child is not attending on a scheduled day
• Children must be signed in and out upon arrival and departure at each site. This procedure is necessary for record keeping and emergency situations
• All individuals designated on the registration form to pick up your child ( including the parent) will be required to show a form of photo identification if the staff is unfamiliar with them
• Your child will not be allowed to leave with any person not listed on the form or without parent/guardian verification  

Contact Information 

Supervisor of Child Care
Sarah Calderon  574-5306 ext. 1003
scalderon@sylvan.k12.ca.us

Child Care Coordinator
Brenda Mulnix  574-5306 ext 1103
bmulnix@sylvan.k12.ca.us

 

Child Care Sites

Sherwood AM & PM 652-9422

Freedom  652-0407  

Orchard  652-9428

Crossroads AM & PM  652-6180

Stockard Coffee  652-9426

Mary Ann Sanders  652-6294

Woodrow  652-9427

Main Site  574-5306     

Site cell phone voice mails are checked each workday.

Contract Options

Parents may contract to the days of the week care is needed ( three day minimum requirement) You will be billed according to this contract. All additional days are considered extra days

Variable Schedule- This option is available for families whose child care needs change on a weekly basis. The policy is as follows:

• The family will be billed for (3) days per week for a 5 day school week. (2) days for a 4 day school week, (1) day for a 3 day school week.
• Schedules must be emailed or called in to the child care office every Monday, and will  be billed according to schedule provided.
• Days may be added but not switched
• Failure to comply will result in your contract being changed to a M-F schedule
• Parents will be asked to sign the variable contract the first week of care.

The Child Care program does not provide drop in care.

Break Care-
Break Care is on a sign up only basis. You will receive notification of all upcoming breaks and will have the option to register for this. Families are only billed for break care if they sign up and are accepted into break care. There is not a minimum day requirement for break care.

Breaks Full Day	6:30 am - 6:00 pm	$20.00
Breaks 1/2 Day AM	6:30 am - 12:00 pm	$16.00
Breaks 1/2 Day PM	12:00 pm - 6:00 pm	$16.00

 

Termination of Accounts

• Past due accounts will receive a payment reminder letter with a payment due by date
• Delinquent accounts are subject to termination 
• Terminated accounts that are brought current and reinstated will be charged a reinstated fee of $25
• Terminated accounts with balances will be turned over to a collection agency

Miscellaneous Information

• Illness- If your child does not attend school, they may not attend Child Care. If your child is ill, has a temperature of 100 degrees or higher, or is vomiting, they will be sent home.
• Communicable Disease- Please keep your child home if they are ill. Please notify staff if your child contracts a communicable disease so appropriate measures can be taken 
• Medication- A Physician Request Form for Administration of Medication ( available by request) must be complete and signed by your child’s physician for staff to administer medication. Medication must be in a labeled prescription bottle. 
• Allergies- Please inform the Child Care of any allergies prior to admittance to Child Care
• Lice-Children must be lice free to attend Child Care
• Movie Days- All Sites will only show G or PG movies. PG movies will be posted 24 hours in advance
• Discipline- All Child Care sites operate under the District’s policy for discipline. You can find this policy in your child’s school handbook.The Child Care has specific discipline procedures that are posted at each Child Care site.
  If your child has been suspended from school they may not attend the Child Care program.
  If  your child is suspended from Child Care, they may still attend school.
• Behavioral Contract- If your child has continual behavioral issues that affect the daily operations of the program, discussion of a detailed behavioral plan will take place.
  Students will demonstrate respect for others at all times.
• Lunch- The Child Care does not provide lunch for any student. We also do not provide accommodations to heat or chill items.